Contract Vehicles Built for the Future of Healthcare

Cooperative contracts (also called cooperative procurements or agreements) are agreements between the government agencies and businesses. They allow multiple public entities to buy commonly needed goods and services at lower costs. These contracts simplify the purchasing process by avoiding the often-complex bidding requirements. While cooperative contracts cover many products (like fuel and supplies), they increasingly include technology services, such as consulting, IT, BPO, and software. In Virginia, the Virginia Public Procurement Act (VPPA) allows public entities to purchase through approved VITA (Virginia Information Technologies Agency) and DPS (Division of Purchases) contract vehicles, or through existing contracts held by other state entities.

Cooperative contracts increase efficiency, reduce administrative costs, and simplify the deployment of IT services.

Because one contract serves multiple entities, the procurement process is streamlined, leading to lower prices. Your organization avoids the lengthy process of seeking bids, proposals, and quotes, and can work directly with a trusted company like Commence to get fast results.

The Virginia Public Procurement Act (VPPA) states:

“A public body may purchase from another public body’s contract even if it did not participate in the request for proposal or invitation to bid if the request for proposal or invitation to bid specified that the procurement was being conducted on behalf of other public bodies”

This means that any public body in the State of Virginia can use Commence’s Cooperative Contract Clause, including:

• Municipal Governments (County, City or Town)
• Authorities
• State Agencies
• Institutions of Higher Education
• K-12 Schools and Districts

Commence serves customers nationwide. Even if you cannot make use of our cooperative contract, we offer straightforward quoting and competitive pricing. Our experience with SLED (State, Local, and Education) cooperative contracts demonstrates our ability to serve government and education customers in other states.

Our experience with the Federal Government ensures the highest levels of compliance and security.

Every organization is different, which is why our solutions are tailored to your needs—even when purchasing through a cooperative agreement. Whether you’re digitizing a few file cabinets or streamlining information workflows across your organization, Commence can help.

Contact Commence
Phone: 757.306.4920
Email: sales@commence.ai

Commence offers a variety of technology solutions to simplify information management, including:

• Digital Services: Scanning & Records Conversion (Start to Finish)
• Cloud Services: Migration, Strategy, and Managed Services
• Healthcare Information Services: Medical records review and claims development/processing
• Commencence Platform: Our powerful cloud-based Intelligent Content Services Platform (SaaS) provides a secure, data-centric application for capturing, managing, and storing content across your organization, with integrated collaboration tools.

Using Entities/Regional /Cooperative Contracts

This solicitation was issued under Code of Virginia §2.2-4304 for members of the Southeastern Virginia Governmental Purchasing Cooperative (SVGPC) and other public bodies, governmental jurisdictions, and school divisions. If these entities choose to participate under any resulting contract, they will enter into separate contracts directly with the successful offeror(s), incorporating all terms and conditions (including best and final offers). Each entity is responsible for its own contract administration. NNPS assumes no authority, liability, or obligation for any other entity using this contract. All purchases and payments will be made directly between the contractor and the requesting entity. Any exceptions must be noted in the solicitation response.